Approaching a Group in Writing

1. A nursery owner approaches a Landcare Group

The Secretary,
Upper Lakeside Landcare Group

To whom it may concern,

My name is Jim Green and I operate a nursery and garden supplies business - Green's Green Thumb - in Lakeside.

The business has been in existence since 1996, and has grown from a small family-based operation employing four people to one which now has 18 workers and draws customers from a wide area.

I am writing to you because I noticed in a recent newspaper article that your group is working on a rehabilitation project around Blue Lake, and I would like to offer my business's help.

We at Green's Green Thumb strongly believe that a healthy environment contributes to a healthy community, and think the work you are doing to clean up and improve the lake is a stand-out example of the sort of work that can be done, as well as a really positive project for the Lakeside community.

We would like to establish a partnership with you, where we provide you with some native trees or plants suitable to the area, which would help any revegetation work you are doing, and in return we would ask that you mention our business in your newsletters or flyers, and in the next notice you place in the local newspaper about your working bee.

We can offer you:

  • Some native grasses to help stop erosion
  • Some drought-tolerant shrubs to green up the area, and
  • Some larger trees to provide shade for visitors and habitat for native animals.
We believe this partnership arrangement could have great benefits for your group and the community, and we would like to talk to you further about it.

We hope that a partnership would not only help your work at Blue Lake, but give your group a boost towards making the Upper Lakeside area an attractive one for people and wildlife.

I have included some Green's Green Thumb brochures, business cards and catalogues to give you some more information about us.

I look forward to hearing from you about our proposal. I can be contacted on the numbers on the business card accompanying this letter, or on mobile 0402 111 011 at any time.

Thankyou for your time.

Yours sincerely,

Jim Green.

2. A business approaches a little athletics Club

Mr Edwin Flack.
Princeville Little Athletics Club

Dear Mr Flack:

My name is Leo Smith and I'm the boss of the PriceRight Supermarket in Main Street, Princeville.

We have in the past five years worked hard to not only expand our business in the Princeville community, but to play an important role in its future.

Our "Combined Community" program has meant we have been able to join in partnerships with community-based groups to help them in the ways they most need it - last year for example we co-sponsored with a local support group a seminar on depression which was attended by more than 100 people.

I am writing to you because a number of our staff have children who are members of your Little Athletics Group, and have talked recently about the club's concern over a lack of volunteer marshals at your meetings.

Our staff have spoken to me about the problem, and have asked if there is a way they could work with your club to try and address the problem.

So we, as part of our "Combined Community" program, would like to speak with you about developing a partnership involving our staff volunteering as marshals at your meetings each weekend. We would then give them time off work in lieu.

As part of this partnership, members of our staff could, on a rotating roster, help with marshalling duties.

In return, we would ask to erect a small sign at the track advertising PriceRight and its Combined Community Program. Another option is that our staff who are volunteering could wear their PriceRight shirts, with logos, when helping marshal at your meetings.

Through this we hope that your club remains strong and vibrant for young people in the community, as well as offering us a chance to give our business exposure to athletics competitors and their parents.

With this letter I have included some information about our "Combined Community" program and its successes over the last five years.

Please feel free to contact me about this partnership proposal, or other possible ways we could help (providing food or drinks to your meetings, for example). I can be reached at work on 4555 0000 or on the mobile 0433 777 777.

Thankyou for your time, I look forward to hearing from you.

Leo Smith.