Search

Sort

Words on the Waves Writers Festival

http://www.wordsonthewaves.com.au

Role: Secretary Type: Not-for-Profit & Community Organisations Location: Central Coast Council, New South Wales
Information and communications Arts and culture Community development Education
Annual Budget: $75,001-$250,000
Number of Paid Staff: 1 - 3
Number of Volunteers: 21-100
Current Board Size: 4-7
Board Meetings (frequency): every two months
Board Meetings Held: At Night

Area of Expertise Being Sought:
Governance

Board Meetings (Mode):
Hybrid, Hybrid

Targeting:
Females, People with Disabilities, Seniors/Retired People, Aboriginal & Torres Strait Islander, English as an additional language or dialect, LGBTQI

Payment:
Nil - honorary role

Any further information about this vacancy:

The Secretary of the Board plays a vital role in supporting good governance by ensuring the smooth administration of the Board’s activities. The Secretary is responsible for maintaining accurate records, meeting compliance obligations, and facilitating effective communication between Board members and stakeholders.

Key Responsibilities

  • Board Administration

    • Prepare and distribute agendas, papers, and minutes for Board and Annual General Meetings (AGM).

    • Maintain accurate and up-to-date records of all Board decisions and actions.

    • Ensure timely lodgment of compliance documents, including with the relevant regulatory bodies (e.g., NSW Fair Trading).

  • Governance & Compliance

    • Support the Board in adhering to the organisation’s constitution and governance obligations.

    • Maintain the official register of members and Board positions.

    • Assist with the preparation of the Annual Report.

  • Communication & Support

    • Act as the primary point of contact for Board correspondence.

    • Distribute information to Board members in a timely manner.

    • Support the Chair and other Board members in carrying out their duties.

  • Meetings & Documentation

    • Schedule meetings and manage logistics (virtual and in-person).

    • Record accurate minutes and ensure they are approved and archived.

    • Organise the Annual General Meeting and ensure compliance with notice and reporting requirements.

Essential Selection Criteria

Applicants must: ✔ Live on the Central Coast of NSW to maintain strong local engagement and accessibility for meetings and events. ✔ Demonstrate excellent organisational and administrative skills. ✔ Show attention to detail and accuracy in record-keeping. ✔ Possess strong written and verbal communication skills. ✔ Have a basic understanding of governance requirements for not-for-profit organisations (or willingness to learn). ✔ Be comfortable using email, word processing, and online meeting platforms. ✔ Commit approximately 5–10 hours per month, with additional time during AGM and festival periods.

Duty Statement: Australia

Express an Interest


Once you have filled in the following form, your details will be emailed directly to Words on the Waves Writers Festival. They will contact you on the telephone number and/or email address you provide. We will not disclose your details to anyone apart from the recruiting organisation.

By filling in this form you acknowledge and agree to Our Community's privacy statement.

Good luck with your search!

Your Details