Express an Interest

Targeting:
Females

Job Title: Board Member: Treasurer

Reports To: Chair

Position Type: Director (Volunteer)

Term: 2 years

Applications to:  chair@witwa.org.au

Commitment & Collaboration Expectations:

This is a Volunteer Board role requiring an average commitment of ~5 hours per week.

Workloads may fluctuate throughout the year, particularly in the lead-up to major WiTWA events such as the annual Conference & Awards. Board members are expected to contribute flexibly during these busier periods, supporting other portfolios and organisational priorities as needed.

WiTWA operates as a collective of passionate volunteers who work collaboratively to deliver impact across all portfolios. While each Board role has defined responsibilities; teamwork, mutual support, and shared accountability are central to how we operate.

Purpose of the position:

To contribute to the management of the business and affairs of WiTWA by being responsible for a specific Portfolio of work and performing all duties in line with the WiTWA Constitution.

Why volunteer at WiTWA?

Contribute a key role in driving a positive social impact for gender equity across WA. By volunteering your time to WiTWA, your effort directly impacts WiTWA’s ability to deliver our mission of increasing the representation of women in the technology sector. WiTWA’s mission is achieved by providing networking and educational opportunities for WiTWA’s community and through the implementation of strategic programs of work designed primarily to educate tech women, and influence change in the systems that support them.

Benefits of volunteering at WiTWA:

You will benefit from a support network of WiTWA volunteers to learn from, be championed by, and share your knowledge with. Welcome to your very own personal cheer squad.

WiTWA facilitates industry connections for all its subscribers, and as a WiTWA volunteer, you will have first-hand access to some incredible people in our community.

Whatever your public speaking skill or confidence levels, WiTWA has opportunities for you to share your voice (if you chose) through speaking opportunities. This includes participating in or moderating panels, introducing in person and virtual events, presenting at Techtrails, social media announcements, and much more.

We welcome you to submit guest blogs to put on our website.

You are guaranteed a place at no cost at our annual WiTWA [+] Conference & Awards (C&A) events (subject to fulfilling volunteering requirements of the C&A team which will be defined by the individual C&A team each year and communicated to all volunteers), which are THE annual events to celebrate women in Tech [+] in Western Australia.

What are your Board responsibilities?

In accordance with WiTWA’s constitution, the Board is collectively responsible for:

• Governing purpose & compliance

  o upholding WiTWA’s objects and not-for-profit status; ensuring compliance with the Act and Constitution; making/interpreting policies and by-laws and ensuring compliance as applicable.

• Managing the business & affairs

  o setting strategy and priorities; making decisions between meetings; delegating to and overseeing sub-committees/working groups.

• Membership & meeting governance

  o setting fees; approving/rejecting/suspending members; maintaining the register; convening, running and attending AGMs/EGMs, elections, quorums, voting and minutes as applicable.

• Financial stewardship & reporting

  o approving banking/signatories and expenditures; ensuring accurate books, recording retention and handovers; appointing/removing auditor (if required); overseeing financial statements, audits/reviews and statutory lodgements.

• Risk, integrity, disputes and complaints:

  o managing conflicts of interest, conduct concerns and complaints; applying grievance and removal processes; controlling access to records with privacy/commercial safeguards.

• Organisational formalities & succession

  o electing office bearers; filling vacancies/co-opt members; executing documents and controlling the common seal; managing constitutional changes; resolving winding-up and transfer of surplus assets.

• Ongoing promotion of WiTWA (Mandatory)

  o actively championing and promoting WiTWA within their personal and professional networks.

  o At a minimum, each Board Member must create and/or share two WiTWA-related posts per week across any social media or communication platforms of their choosing. These activities must be visible, demonstrable, and reportable at Board meetings.

• Ongoing professional development and education (Mandatory)

  o commitment to self professional development that meets the needs of the WiTWA Board and WiTWA more generally including but not limited to specific Director education, portfolio-specific training, Board-level financial acumen, governance, business literacy and strategy.

The Treasurer Role:

The Treasurer is specifically responsible for ensuring WiTWA meets its financial objectives and reporting requirements as a not-for-profit, Tier 2 Incorporated Association.

What are the requirements of your specific role?

As Treasurer for the Term, this role will primarily include:

• keeping accurate accounting records to explain WiTWA’s financial transactions and financial position, and to enable true and fair financial statements as required by the Associations Incorporation Act;
• being responsible for the receipt of all monies paid to the Association or received by the Treasurer on behalf of the Association;
• paying all monies referred to above into such account or accounts of the Association as the Board may from time to time direct;
• making payments from the funds of the Association with the authority of a General Meeting or of the Board Chair and/or Deputy Chair;
• being the custodian of all securities, accounting records, books and documents of a financial nature; and
• performing all duties as set out in the Constitution.

As a member of Chartered Accountants Australia and New Zealand (CA or FCA) or CPA Australia (CPA or FCPA or equivalent), the role of Treasurer also includes:

• updating WiTWA’s board financial reporting for regular Board meetings;
• working closely with WiTWA’s bookkeepers to ensure accuracy of:

  o monthly (IAS) and quarterly (BAS) tax submissions;

  o payroll and superannuation for WiTWA’s employees; and

  o invoicing and payment processing.

• execution of annual financial accounting practices in line with Tier 2 Incorporated Association reporting requirements including preparation of annual financial statements and supporting the audit by an independent auditor;
• preparation of and monitoring annual budgets;
• supporting the WiTWA operations team with monitoring and managing financial reports for grant acquittals and arranging independent auditors at the completion of grants;
• bank account management including bank relationships and governance; and
• providing financial support and governance over improvement projects.

Key Competencies and Attributes:

• Financial literacy – confident interpreting financial statements, budgets and cashflow.
• Accounting knowledge – familiarity with bookkeeping, tax obligations and financial systems.
• Compliance awareness – understands WA Incorporated Association financial requirements.
• Risk management – able to identify financial risks and ensure proper controls.
• Strategic thinking – can link financial insights to organisational strategy.
• Integrity and accountability – ethical, transparent and committed to good governance.
• Communication skills – able to present financial information clearly to a non-financial Board.
• Collaboration – works effectively with bookkeepers, volunteers and the operations team.

• Planning and organisation – able to manage reporting cycles and deadlines.
• Commitment to WiTWA’s mission – passionate about advancing women in technology and ensuring all voices are heard and visible.
• Board level experience – preferred.

All applications to be sent to chair@witwa.org.au

Note: This job description is subject to change based on WiTWA’s evolving needs and priorities.