Express an Interest

Targeting:

Notting Hill Neighbourhood House is a warm, welcoming community hub in NOtting Hill, a gorgeous little suburb nestled between Glen Waverley, Mulgrave and Clayton in the south east of Melbourne. Our Committee of Management is made up of enthusiastic local professionals who are united by a desire to help the community. We are looking for a Volunteer Secretary and help connect people, ideas, and opportunities!

The Secretary is responsible for ensuring the Committee of Management (COM) remains organised and complies with the Rules of Incorporation.

The role involves the following responsibilities:

• Understanding, for the purpose of advising, of the role of an Incorporated Association of this nature, and preparation of any action items pertaining to official dates and governance or reporting requirements.
• Regulatory responsibilities with regard to lodging financials, annual report, notifying of any changes of office bearers and other ad hoc activities.
• Agenda preparation - Prepare the COM meeting agenda in consultation with the President and the Manager and distribute the agenda before the meeting.
• Communications - Work with the Manager and any other COM members to present relevant information for decision-making at COM meetings.
• Minute taking - Take minutes of the COM meeting, prepare the minutes for circulation and distribute them to committee members.
• Record keeping - Ensure all records pertaining to the COM meetings and decisions are maintained in such a manner that they are readily available as reports, and can be audited.
• After COM meetings, prepare any relevant correspondence in relation to the meeting. Make sure a file copy of all correspondence is kept.
• Policy document management
• AGM and special meeting planning and communication.

These specific responsibilities are in addition to those in the role description for Ordinary Members of the Committee.

In the main, the Secretary can delegate aspects of the role to House staff but at all times remains accountable and must ensure all responsibilities are carried out.