Policy Bank

Welcome to the Policy Bank, where you can find a range of free policies and procedures relevant to not-for-profit Boards and Committees and the organisations they govern.

As the old adage goes, "None of us is as smart as all of us". The Policy Bank creates a shared resource that takes the hard-won knowledge of one organisation and shares it with many.

There are a number of policy categories:

• Human Resources Policies - Accenture
• Human Resources Policies - Other contributors
• Values Policies
• Board Operational Policies
• Governance Policies
• Financial Management Policies
• Financial Control Policies
• Communications Policies
• Other Policies

• Step One: Look through the list of policies and procedures below to locate the ones that your Board or organisation needs.
• Step Two: Download the policy you want by clicking on the name and saving it to your own computer (the policies are provided in Microsoft Word format).
• Step Three: Adapt the policy to suit the particular needs of your organisation. This step is very important as parts of the model policies may hold no relevance at all to your organisation, while other parts will need to be added or modified to suit your purposes.
  
  
  • For example, some of the policies refer to a Human Resources Department. If your organisation does not have a HR Department, who is the responsible person? The template policies also refer to the "Board", so if your organisation is governed by, say, a Committee of Management you will need to substitute these terms.
  • You also need to discuss which clauses you would like to keep, which you would like to modify, and which you would like to take out - in most cases there is no "one size fits all" answer. For example, the model Fundraising Policy prohibits door-to-door and telephone solicitations, which some community groups will be happy to authorise. This policy also flags the possibility of excluding certain companies and individuals from making donations to the community group. Exactly who your group wants to exclude (if anyone) is a matter that needs some degree of discussion.

• Step Four: Adopt the new policy at your next Board meeting.
• Step Five: Make a deposit. If you have some great policies that your organisation thinks would be of use to other groups, email them to kathyr@ourcommunity.com.au or post to Kathy Richardson, PO Box 354 North Melbourne, 3051.
Click here for more information on how you can contribute.

Human Resources Policies - Accenture

Please note that there have been many changes to the laws governing human resources management in not-for-profit organisations since these policies were submitted. Please exercise caution when compiling your own policies if drawing on the policies in the PolicyBank.

Please note that there have been many changes to the laws governing human resources management in not-for-profit organisations since these policies were submitted. Please exercise caution when compiling your own policies if drawing on the policies in the PolicyBank.

• Staff Recruitment Policy
  
  
• Employment of Executive Director/CEO/Executive Officer
  
  
• Induction Policy
  
  
• Access & Equity Policy
  
  
• Volunteer Policy
  
  
• Professional Development Policy
  
  
• Bullying Policy
  
  
• Time in Lieu Policy
  
  
• Family Friendly Policy (Long Version)
  
  
• Family Friendly Policy (Short Version)
  
  
• References Policy
  
  

Values Policies

• Code of Ethics
• Environmental Policy

• Board Member Induction Policy
  
  
• Conflict of Interest Policy
  
  
• Conflict of Interest - Checklist for the Chair
  
  
• Committees Policy
  
  
• Board Attendance Policy
  
  
• Board Confidentiality Policy
  
  
• Transparency & Accountability Policy
  
  
• Board Recruitment Policy
  
  
• Delegations Policy

• Governance Policy
  
  
• Conduct of Meetings Policy
  
  
• Crisis Response Policy

• Budget Planning
  
  
• Fundraising Policy
  
  
• Boards Fundraising Policy
  
  
• Investment Planning
  
  
• Sponsorship Policy
  
  

• Authority to Sign Cheques
  
  
• Reimbursement of Expenses
  
  
• Credit Card Policy
  
  
• Fraud Risk Management Policy
  
  
• Personal Use of Vehicles & Equipment Policy
  
  
• Use of Facilities & Equipment Policy
  
  

• Copyright Policy
  
  
• Media Relations Policy
  
  
• Email Retention & Archiving Policy
  
  

• Legislative Compliance Policy
  
  
• Dispute Resolution Policy
  
  
• Privacy Policy (Vic)
  
  
• Risk Management Register
  
  
• Acceptable Use of Computers, Internet & Email Policy
  
  
• Anaphylaxis Policy - NOTE: this link will take you to the Victorian Department of Education and Early Childhood Development website
  
  
• Description of Board Duties
  
  

Your chance to contribute

Do you have a great policy that you would like to share?

Your community group can help to build the Policy Bank by contributing your own policies for inclusion on this area of the Boards, Committees & Governance Centre. You can email your policies to kathyr@ourcommunity.com.au or post to Kathy Richardson, PO Box 354 North Melbourne, 3051.

Acknowledgements

Our Community would like to acknowledge the following organisations, which have generously provided policies for inclusion in the Policy Bank:

• Multicultural Aged Care (SA)
• Kyneton Community & Learning Centre (VIC)
• Peninsula Access Support and Training (VIC)
• Housing Resource and Support Service (VIC)
• Merinda Park Learning & Community Centre (VIC)
• Asylum Seeker Resource Centre (VIC)
• Women's Health Queensland Wide (QLD)
• Fernlea House Inc. (VIC)
• Kindergarten Parents Victoria (KPV)
• Victorian Landcare Network (VIC)
• Northcote Rental Housing Co-operative (VIC)
• The Hut Community Centre (SA)
• Doncare Community Services (VIC)
• Shields United Port Lincoln Soccer & Sporting Club Inc (SA)
• Western Sydney Community Forum (NSW)
• Eyre Peninsula Community Foundation (SA)
• 9 Months Plus Charitable Trust

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Our Community Pty Ltd   www.ourcommunity.com.au   ABN 24 094 608 705
National Headquarters: 51 Stanley St, West Melbourne Victoria 3003 Australia
(PO Box 354 North Melbourne 3051 Victoria)
Telephone (03) 9320 6800   Fax (03) 9326 6859   Email service@ourcommunity.com.au